16 Useful Productivity Tools for Smart Entrepreneurs

Posted on - in Work Productivity
useful productivity tools for smart entrepreneurs

Life as an entrepreneur means juggling a list of responsibilities. At once, wearing so many hats can lead to a chaotic environment, but fortunately, we are living in the wonderful era of technology. The modern tech promises to take a walk along with you in darkness and adventure.

Entrepreneurs have to face tough competition which cannot be done without staying on top of technologies. In this spirit, there are plenty of productivity tools that will do the good and change the way things are done in the world of business. As improving your productivity will leave more time for building the empire, here are top-picked 16 tools that will surely help you kick your entrepreneurship up the gear.

Let’s start:

Email tracking

1. Yesware

An all-in-one sales toolkit, providing real-time open notifications about who opened your messages, when did the person downloaded the attachments and clicked on the links, and lets you be aware of if anyone has ignored you. You can plan your next step to keep tabs on everything. The best part is that it integrates with Gmail account without disrupting your workflow.

Yesware is trusted by several entrepreneurs for email tracking and loved by 80,000+ people and counting worldwide. Also, it’s trusted by leading companies like Zendesk, Groupon, Square, Outbrain and many more. Start a free trial today.

2. Mailtrack

Just like Whatsapp blue tick works, you can see the double tick in front of the emails you have sent and opened by your recipient. Quite a straightforward email tracking method without the fuss. Know when the recipient opens your email by receiving real-time notifications. Mailtrack perfectly works within Gmail and Google inbox.

Get unlimited free email tracking forever. Used by professionals at BBVA, Yahoo, UBER, Harvard college and many more.

Manage projects and clients

3. ProofHub

If you are not familiar with it, ProofHub is a management software for teams and projects which organizes tasks and other information for multiple projects at once. You can have all the tools in one place to manage projects, time, and collaborate. Plan, discuss ideas, deliver projects and get more done faster. Stay in the loop with your clients, all under one roof.

ProofHub is adored on a global scale by more than 85,000 teams and businesses. ProofHub offers features such as Proofing, Kanban boards, Gantt chart, calendar, time tracking, and task management all in one place. They’ve worked with world-renowned companies including Netflix, NASA, Google, Walt Disney, Pinterest, and more.


4. LinkedIn & Twitter Notifications

As branding is an important part of an entrepreneurship, you need to build a strong brand equity to add value to yourself.  Linkedin and Twitter are strong networks that give huge opportunities to get more eyes on your brand. Each day, give at least a few minutes to keep a tab on your notifications and stay in the loop with your potential leads.

Get into a real conversation to lead more business tomorrow. It’s an easy way to be more connected with your customers and peers.

5. Google Alerts

It is rightly said, you need to listen to your audience. You cannot afford to ignore your audience when you get a shoutout.

Set a Google Alert so that you don’t miss out on any conversation about your brand. Monitoring all the activities about your brand can make a big difference.

Google alerts will let you know all type of content that is related to your niche. Just set it how often you want to receive the updates and it will figure out the rest.

Invoice Generator

6. FreshBooks

FreshBooks seems to be the best choice for entrepreneurs who deal with a lot of invoices. This tool is known to be incredible and user-friendly.

FreshBooks is a cloud-based software so you can access it from your desktop, phone, and tablet wherever you are. It allows you to track time, create invoices, accept credit cards, capture billable hours, and expenses in minutes.

There’s a 30-day free trial, whereas monthly plan starts at $15 per month for an award-winning support, webinars, and to find an accountant map.

7. Wave

More than 1 million entrepreneurs rely on this tool to track their income and spendings. With a broad range of features like keeping track of sales, invoice generation, bookkeeping, banking and payroll, the invoice builder is extremely intuitive to use. For your business, you can visualize the cash flows and know exactly when payment is made or withdrawn.

You can find a certified accountant in your area through this tool. And the best part is it is 100% free.

8. Invoice2go

Nobody wants to spend their days sending invoices when they can do it all on a tool. With a range of professional invoice templates on Invoice2go, create a customized invoice.

It will track your expenses so you don’t have to spend hours to look for expenses in your files and receipts. Let your customers pay you online with a debit or credit card, eliminating troublesome transactions.

The plan for a first-year subscriber starts at Rs. ₹741.99 per month billed annually.

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World meets startups

9. AngelList

One easy way to show your startup to all the investors you want to meet at the same time is AngelList. It connects entrepreneurs to an angel investor.

A profile on AngelList is an important visibility platform that democratizes the investment process. About 26,593 of the world’s best tech companies and startups are hiring on AngelList.

Internet marketing

10. AdWords

Google AdWords is a staple for today’s entrepreneurs. It is like a machine that will turn over your investment.

As the customers search on Google for your services, it becomes important to be seen on the top of the search. Adwords ads can get you to the top immediately, attract more customers, reach the right people at the right time, and advertise locally or globally.

Google Ads doesn’t charge for displaying ads. You will only have to pay when someone clicks your ad or calls your business.

For presentations

11. Prezi

With the people believing more in the process of visualization, the presentations are a great way to explain our ideas.

Prezi for presentations is another next-generation tool that incorporates visual mind-mapping. It lets you literally hone in on certain ideas that make it easier for you to represent your thought process. Prezi is cloud-based, so you can add to your presentations stuff like videos, images, and texts, customize a presentation from scratch, or you can choose from templates.

Prezi has accumulated more than 26 million registered users. Your first few Prezis will be built for free. Beyond that, enjoy Prezi premium at $59/month.

12. Keynote

One beautiful app Keynote makes creating a slideshow enjoyable. Keynote works through iCloud on iPad, iPhone or iPod. Create new slide transitions, animated or 3D charts, themes for users to keep consistency in colors and fonts. Use video mirroring on HDTV or preview your slides and notes to stay on track.

Social-media tools

13. Buzzsumo

BuzzSumo is great for evaluating your own site and finding influencers for any topic. It tells what topics are most shared and allows you to discover the most shared links. People use it for analyzing what content is performing best for any topic.

You get a free 7-day trial. The pro version is at $79/month, and it allows you to see who has shared the content online and filter by location.

Shop and e-commerce

14. Shopify

Being a hosted e-commerce solution, Shopify is made for you whether you sell online, in-store, on social media, or out of the trunk of your car. It includes everything you need. You can build your e-commerce website by logging in, then manage and accept credit card orders. Shopify helps businesses to build, run, and scale their applications smoothly.

Shopify is free for 14 days. Switch to the advanced version at USD $299 per month.

Customer service and surveys

15. Typeform

Entrepreneurs need to think outside the box to grow their startup into an empire. Do you know the preferences of your audience?

Ask your targeted audience about their preferences with beautiful online survey & form builder. Typeform gives a humanized survey making asking and answering easy and refreshing. You get a chance to be conversational, gather more data, and get inspired.

Choose the plan that works for you. Pro plan starts at 30/mo* Billed annually. Do much more with pro features.

Conversion rate optimization

16. Google Analytics

Every entrepreneur should know about Google Analytics. It gives an easy hand on the most valuable data on the web. Get access to a comprehensive assortment of metrics and closely monitor conversion rates, web traffic, track your online presence, page performance and more. All in all, you can measure your ROI and get an idea of how people are interacting with your website.

Entrepreneurs shouldn’t be afraid to use these tools and embrace technology for long-term success and sustainability. When you have the right tools, you can scale your business much faster. However, becoming an elite requires a little bit of luck and the right tools.

Good luck with your hustle!

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Vartika Kashyap is the Marketing Manager at ProofHub and has been one of the LinkedIn Top Voices in 2017. Her articles are inspired by office situations and work-related events. She likes to write about productivity, team building, work culture, leadership, entrepreneurship among others and contributing to a better workplace is what makes her click.

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