6 Simple Workflow Tools That Will Make Your Day So Much Easier

Posted on - in Work Productivity
productive tools for your workday

When you have a job where people rely on you a lot, it can seem like things pile up quickly. Between your own projects, your team’s projects and everything in between, the end of the day comes too quickly. It’s important to manage your time, but that’s always easier said than done. If you’ve ever wished you could have a couple more hours in a day, consider us the genie who will grant that wish.

OK, so maybe we can’t. What we can do is help you make even more out of your already productive day.

Here are six tools that will increase your productivity, and make your workday a lot easier:

1. Freedcamp

Freedcamp is a centralized place to manage all of your projects. Your whole team can store to-do lists in multiple formats, project timelines, files, and even have conversations back and forth. The best part of this all-in-one project management system? Most of its capabilities are completely free.

2. Google Drive

If you’re part of a team, you’re probably working on shared documents. Instead of saving everything on your desktop and having to email it back and forth, move those files to Google Drive.

Google Drive is cloud-based file storage that allows you to create, share and edit documents together with your team without having to attach a single thing to an email. You can access your drive with your Gmail account, and work from any device in any location. With options for spreadsheets, documents, slides and more, you’ll never have to waste time attaching files to emails again.

3. Hootsuite

When social media falls under the umbrella of your responsibility, it can start to consume your day. Use Hootsuite to streamline your social media, and get all of that time back. Hootsuite manages multiple social media accounts, schedules posts, manages lists and tracks analytics and performance.

What more could you want in a system?

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4. 1-3-5 List

Does your to-do list get out of hand quickly? If you can’t get a grip on the length of your list, try 1-3-5 List.

This application makes you choose one big goal, three medium things and five small tasks to accomplish today. You’re limited to nine to-dos per day, so you finish your list and don’t keep adding more. Every day, choose nine new tasks to complete and get control of your to-do list.

5. RescueTime

Knowledge is power, and if you’re curious to know what it is that consumes your time all day, check out RescueTime.

You can install RescueTime on your computer at work, and it tracks the websites and programs you spend the most time on, as well as which hours during the day are the most and least productive for you. Set goals and track your workdays, weeks and months.

Once you figure out what you’re getting distracted by, upgrade to install filters that keep you away from sites that suck your precious time away.

6. Hemingway

Named for the author known for his sparse, well edited prose, Hemingway is a huge time-saver for writers of all kinds.

If a big part of your job is writing content, you know that editing and proofing it can sometimes be the hardest part. Hemingway will check your content not only for grammar and spelling mistakes, but for readability. It will let you know if your sentences are structured weirdly, or if they’re too convoluted.

Even if you think you can’t possibly fit another thing into your day, you can create more time for everything by utilizing these simple workflow systems.

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Kayla Matthews writes Productivity Theory and is constantly seeking to provide new tips and hacks to keep you motivated and inspired! You can also find her on Huffington Post and Tiny Buddha, and follow her on Google+ and Twitter to stay up to date on her latest productivity posts!

1 Comment

  1. Randy Parson

    Another great post. I have never hea 1-3-5 List before. This sounds quite lucrative and I will give this bad boy a shot. Do you happen to use Evernote, Trello, or Any.do by any chance? Those are some of my favorite apps at the moment.

    3 years ago

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